|Constitution & By-laws|
Article I, Name and Objects
Section 1. The name of the Club shall be the German Wirehaired Pointer Club of America, Inc.
Section 2. The objects of the Club shall be:
Section 3. The Club shall not be conducted or operated for profit and no part of any profits or remainder or residue from dues or donations to the Club shall inure to the benefit of any member or individual.
Section 4. The members of the Club shall adopt and may from time to time revise such By-laws as may be required to carry out these objects.
Article II, Membership
Section 1. Eligibility
Section 2. Dues. Single membership dues and family membership dues shall be set by the Board of Directors. A 2/3 affirmative vote of the Board of Directors shall be required to change the dues. Dues are payable on or before the 1st day of January of each year. No member may vote whose dues are not paid for the current year. During the month of November, the Treasurer shall send to each member a statement of dues for the ensuing year.
Section 3. Election to Membership. Each applicant for membership shall apply on a form as approved by the Board of Directors and which shall provide that the applicant agrees to abide by these Constitution and By-laws and the rules of the American Kennel Club. The application shall state the name, address and occupation of the applicant. Accompanying the application, the prospective member shall submit a $5.00 initiation fee and the dues payment for the current year. Applicants may be elected at any meeting of the Board of Directors or by written vote of the Directors by mail. Affirmative votes of 2/3 of the Directors present at a meeting of the Board or of 2/3 of the entire Board voting by mail shall be required to elect an applicant. An applicant who has received a negative vote by the Board may at the request of the applicant be present at the next annual meeting of the club, and the membership may elect such applicant by a favorable of the 75% of the members present.
Section 4. Termination of Membership. Membership may be terminated:
Article III, Meetings
Section 1. Club Meetings. The annual meeting of the Club shall be held in conjunction with the combined National Events. Notice of the time and place of the meeting shall be included in the Wire-News immediately preceding the month of August, OR be sent to each member by first class mail no later than 45 days prior to the meeting. The quorum for the annual meeting shall be 10% of the club members in good standing. Items must be placed on the agenda of the annual meeting that are received by the Secretary 30 days prior to the meeting. The annual elections shall be conducted by mail apart from the annual meeting in accordance with procedures described Article V.
Section 2. Special Cub meetings. Special Club meetings may be called by the President or by a majority vote of the members of the Board who are present at a meeting of the Board or who vote by mail, or by the Secretary upon receipt of a petition signed by five members of the Club who are in good standing. Written notice of such meeting shall be mailed by the Secretary at least 15 days and no more than 30 days prior to the meeting. The notice of the meeting shall state the time, meeting place and purpose of the meeting and no other Club business may be transacted. The quorum for such meetings shall be 10% of all Club members.
Section 3. Board meetings. Meeting of the Board of Directors shall be held at such times and places as are designated by a majority vote of the entire Board. Written notice of each such meeting shall be mailed by the Secretary to each member of the Board at least 10 days prior to the date of the meeting. Quorum for such a meeting shall be a majority of the Board voting in person or by mail.
Section 4. The Board in lieu of a meeting may conduct its business by mail through the Secretary.
Article IV, Directors and Officers
Section 1. Board of Directors. The Board shall be comprised of the President, Vice-President, Secretary, Treasurer and three directors, each Director to be residents of a different club region. All shall be elected for two years from among the members in good standing, as provided in Article V of these By-laws. No one shall serve more than one Board position at the same time. The Board of Directors shall be responsible for general management of the Club's affairs.
Section 2. Duties. The President, Vice-President, Secretary Treasurer and three Regional Directors shall serve in their respective capacities both with regard to the Club and its meetings.
Section 3. Vacancies. Any vacancies occurring on the Board of Directors shall be filled by a majority vote of all the then members of the Board, except that a vacancy in the office of President shall be filled automatically by the Vice-President and the resulting vacancy in the office of Vice-President shall be filled by the Board. At the next annual election, the membership will elect a duly nominated candidate for any remaining unexpired term created by that vacancy.
Article V, The Club Year, Elections
Section 1. Club Year. The Club's fiscal year shall begin on the 1st day of January and end on the 31st day of December. The Club's official year shall coincide with its fiscal year.
Section 2. Annual Meeting. At the annual meeting or at special meetings of the Club, voting shall be limited to members in good standing.
Section 3. The election of Officers and Directors (and Delegate to the American Kennel Club who may, but need not be, a Director or Officer of the Club) shall be conducted by ballot. Ballots to be valid must be cast by mail postmarked prior to November 15 in each year. Ballots shall be counted by an independent professional firm as designated by the Board of Directors and the results announced not later than November 25 in each year. If any nominee-elect is unable to serve for any reason, such nominee-elect shall resign and the vacancy so created shall be filled the new Board of Directors in the manner provided by Article IV, Section 3.
Section 4. Nominations. No person may be a candidate in a Club election who has not been nominated in accordance with these By-laws. A Nominating Committee shall be chosen by the Board of Directors before June 1 in each year. The Committee shall consist of five members in good standing, no more than one of which shall be a member of the current Board of Directors. The Board shall name a chairman for the Committee. The Nominating Committee may conduct its business by mail.
Article VI, Committees
Section 1. The Board may each year appoint standing committees to advance work of the Club in such matters as dog shows, field trials, obedience trials, trophies, annual prizes, membership and other fields which may well be served by committees. Such committees shall always e subject to the final authority of the Board. Special committees may also be appointed by the Board to aid it on particular projects.
Section 2. Any committee appointment may be terminated by a majority vote of the full membership of the Board upon written notice to the appointee, and the Board may appoint successors to those persons whose services have been terminated.
Article VII, Discipline
Section 1. American Kennel Club Suspension. Any member who is suspended from the privileges of the American Kennel Club automatically shall be suspended from the privileges of this Club for a like period.
Section 2. Charges. Any member may prefer charges against a member for alleged misconduct prejudicial to the best interests of the Club or of the breed. Written charges with specifications must be filed in duplicate with the Secretary together with a deposit of $10.00 which shall be forfeited if suchcharges are not sustained. The Secretary shall promptly send a copy of the charges to each member of the Board or present them at a Board meeting, and the Board shall first consider whether the actions alleged in the charges, if proven, might constitute conduct prejudicial to the best interests of the Club or the breed. If the Board considers that the charges do not allege conduct, which would be prejudicial to the best interests of the Club or the breed, it may refuse to entertain jurisdiction. If the Board entertains jurisdiction of the charges, it shall fix a date of a hearing by the Board of a committee of not less than six weeks thereafter. The Secretary shall promptly send one copy of the charges to the accused member by registered mail together with a notice of the hearing and an assurance that the defendant may personally appear in his own defense and bring witnesses if he wishes, or (a) that he respond in writing, so long as his response is received by the Secretary prior to the hearing or (b) he may send a representative to speak in his behalf.
Section 3. Board Hearing. Should charges be sustained, after hearing all the evidence and testimony presented by conplaintant and defendant, the Board may by a majority vote of those present suspend the defendant from all privileges of the Club for not more than six months from the date of the hearing, or until the next annual meeting if deems that punishment insufficient. It may also recommend to the membership that the penalty be expulsion. In such case, the suspension shall not restrict the defendant's right to appear before his fellow members at the ensuing annual meeting, which considers the Board's recommendation. Immediately after the Board has reached a decision, its finding shall be put in written form and filed with the Secretary. The Secretary, in turn, shall notify each of the parties of the Board's decision and penalty, if any.
Section 4. Expulsion. Expulsion of a member from the Club may be accomplished only at the annual meeting of the Club following a Board hearing and upon the Board's recommendation as provided in Section 3 of this Article. The defendant shall have the privilege of appearing in his own behalf though no evidence shall be taken at this meeting. The President shall read the charges and the Board's findings and invite the defendant, if present, to speak in his own behalf. The meeting shall then vote by secret written ballot on the proposed expulsion. A 2/3 vote of those present at the annual meeting shall be necessary for expulsion. If expulsion is not voted, the Board's suspension shall stand.
Article VIII, Amendments
Section 1. Amendments to the Constitution and By-laws and breed standard may be proposed by the Board of Directors or by written petition addressed to the Secretary and signed by twenty percent (20%) of the membership in good standing. Amendments proposed by such petition shall be promptly considered by the Board of Directors and must be submitted to the members with recommendations of the Board by the Secretary for a vote within three (3) months of the date when the petition was received by the Secretary.
Section 2. The Constitution and By-laws may be amended at any time, provided a copy of the proposed amendment has been mailed by the Secretary to each member accompanied by a ballot on which he may indicate his choice for or against the action to be taken. The notice shall specify a date not less than 30 days after the date of mailing by which date the ballots must be returned to the independent professional firm determined by the Board of Directors. Voting to amend any part of the Constitution and By-laws shall take place by mail. The favorable vote of 2/3 of the responding members in good standing shall be required to effect any such amendment.
Section 3. The Breed Standard may be amended only in accordance with the following procedures:
Section 4. No amendment to the Constitution and By-laws or Breed Standard shall become effective until it has been approved by the Board of Directors of the American Kennel Club.
Article IX, Dissolution
Section 1. The Club may be dissolved at any time by the written consent of not less than 2/3 of the members. In the event of the dissolution of the Club other than for purposes of reorganization, whether voluntary or involuntary, or by operation of law, none of the property of the club nor any proceeds thereof nor any assets of the Club shall be distributed to any members of the Club, but after payment of the debts of the Club its property and assets shall be given to a charitable organization for the benefit of dogs, such organization to be selected by the Board of Directors.
Article X, Order of Business
Section 1. At meetings of the Club, the order of business, so far as the character and nature of the meeting may permit, shall be as follows:
Section 2. At meetings of the Board, the order of business, unless otherwise directed by majority vote of those present, shall be as follows:
Section 3. Subject to these Constitution and By-laws, all business of the Club shall be governed by Robert's Rules of Order, Revised.